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How Do I Mail Herbarium Specimens? | The Society of Herbarium Curators

How Do I Mail Herbarium Specimens?

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Web access = 183 Prices and Eligibility or download .pdf below

Domestic Mail Manual • Updated 5-12-08
183183.1.5
Retail Mail: Library Mail Prices and Eligibility
183 Prices and Eligibility
1.0 Library Mail Prices and Fees
1.1 Prices
Library Mail prices are based on the weight of the piece without regard to zone.
1.2 Determining Single-Piece Weight
To determine single-piece weight in any mailing of nonidentical-weight pieces, weigh
each piece individually. To determine single-piece weight in a mailing of
identical-weight pieces, weigh a sample group of at least 10 randomly selected
pieces and divide the total sample weight by the number of pieces in the sample.
Express all single-piece weights in decimal pounds rounded off to four decimal
places.
1.3 Library Mail Price Application
The Library Mail price is charged per pound or fraction thereof; any fraction of a
pound is considered a whole pound. For example, if an item weighs 4.225 pounds,
the weight (postage) increment is 5 pounds. The minimum postage price per
addressed piece is that for an addressed piece weighing 1 pound.
1.4 Barcode Discount—Machinable Parcels
Barcode Discount. The barcode discount applies to Library Mail machinable parcels
(see 101.3.3) that are included in a mailing of at least 50 pieces of Library Mail. The
pieces must bear a correct, readable barcode for the ZIP Code shown in the delivery
address as required by 708.5.0, Standards for Postal Routing Barcodes.
1.5 Library Mail Prices
For barcode discount for single-piece price, deduct $0.03 per parcel (machinable
parcels only, 50-piece minimum). See Exhibit 1.5, Library Mail Prices.
Overview 1.0 Library Mail Prices and Fees
2.0 Basic Eligibility Standards for Library Mail
3.0 Sender, Recipient, and Content Standards
4.0 Attachments and Enclosures
183 Retail Mail: Library Mail Prices and Eligibility
Domestic Mail Manual • Updated 5-12-08
Exhibit 1.5 Library Mail Prices
Weight
Not Over
(pounds)
Single-
Piece
1 $2.12
2 2.45
3 2.78
4 3.11
5 3.44
6 3.77
7 4.10
8 4.43
9 4.76
10 5.09
11 5.42
12 5.75
13 6.08
14 6.41
15 6.74
16 7.07
17 7.40
18 7.73
19 8.06
20 8.39
21 8.72
22 9.05
23 9.38
24 9.71
25 10.04
26 10.37
27 10.70
28 11.03
29 11.36
30 11.69
31 12.02
32 12.35
33 12.68
34 13.01
35 13.34
36 $13.67
37 14.00
38 14.33
39 14.66
40 14.99
41 15.32
42 15.65
43 15.98
44 16.31
45 16.64
46 16.97
47 17.30
48 17.63
49 17.96
50 18.29
51 18.62
52 18.95
53 19.28
54 19.61
55 19.94
56 20.27
57 20.60
58 20.93
59 21.26
60 21.59
61 21.92
62 22.25
63 22.58
64 22.91
65 23.24
66 23.57
67 23.90
68 24.23
69 24.56
70 24.89
Weight
Not Over
(pounds)
Single-
Piece
Domestic Mail Manual • Updated 5-12-08
183183.3.3
Retail Mail: Library Mail Prices and Eligibility
1.6 Computing Postage—Library Mail With Permit Imprint
To compute the total postage for a mailing, for each weight increment, multiply the
number of pieces by the applicable price per piece.
1.7 Computing Postage—Library Mail With Postage Affixed
For each piece, affix the postage for the weight increment as shown in Exhibit 1.5.
2.0 Basic Eligibility Standards for Library Mail
2.1 Service Objectives
The USPS does not guarantee the delivery of Library Mail within a specified time.
Library Mail might receive deferred service. The local post office can provide more
information concerning delivery times within its area.
2.2 Postal Inspection
Library Mail is not sealed against postal inspection. Regardless of physical closure,
the mailing of articles at Library Mail prices constitutes consent by the mailer to
postal inspection of the contents.
2.3 Delivery and Return Addresses
All Library Mail must bear a delivery address. The delivery address on each piece
must include the correct ZIP Code or ZIP+4 code. Alternative addressing formats
under 602.3.0 may be used. Each piece must bear the sender's return address.
3.0 Sender, Recipient, and Content Standards
3.1 General
Mailable matter meeting one of the specific eligibility standards in 3.3 or 3.4, as
applicable, and that is neither mailed or required to be mailed as First-Class Mail nor
entered as Periodicals, may be mailed as Library Mail.
3.2 Sender, Recipient, and Contents
Each piece must show in the address or return address the name of a school,
college, university, public library, museum, or herbarium or the name of a nonprofit
religious, educational, scientific, philanthropic (charitable), agricultural, labor,
veterans, or fraternal organization or association. For Library Mail standards, these
nonprofit organizations are defined in 703.1.0. Only the articles described in 3.3 and
3.4 may be mailed at the Library Mail price.
3.3 Qualified Mailings Between Entities
The items described in this section may be mailed at the Library Mail price when
sent between: (1) schools, colleges, universities, public libraries, museums, and
herbariums and nonprofit religious, educational, scientific, philanthropic (charitable),
agricultural, labor, veterans, and fraternal organizations or associations; (2) any such
institution, organization, or association and an individual who has no financial
interest in the sale, promotion, or distribution of the materials; or (3) any such
institution, organization, or association and a publisher, if such institution,
organization, or association has placed an order to buy such materials for delivery to
itself:
Domestic Mail Manual • Updated 5-12-08
183 183.3.4
Retail Mail: Library Mail Prices and Eligibility
a. Books, consisting wholly of reading matter, scholarly bibliography, or reading
matter with incidental blank spaces for notations and containing no advertising,
except for incidental announcements of books.
b. Printed music, whether in bound or sheet form.
c. Bound volumes of academic theses, whether in typewritten or duplicated form.
d. Periodicals, whether bound or unbound.
e. Sound recordings.
f. Other library materials in printed, duplicated, or photographic form or in the
form of unpublished manuscripts.
g. Museum materials, specimens, collections, teaching aids, printed matter, and
interpretive materials for informing and furthering the educational work and
interests of museums and herbariums.
3.4 Qualified Mailings “To” or “From”
The following specific items may be mailed at the Library Mail price when sent to or
from schools, colleges, universities, public libraries, museums, and herbariums and
to or from nonprofit religious, educational, scientific, philanthropic (charitable),
agricultural, labor, veterans, or fraternal organizations:
a. 16-millimeter or narrower width films, filmstrips, transparencies, slides, and
microfilms. All must be positive prints in final form for viewing.
b. Sound recordings.
c. Museum materials, specimens, collections, teaching aids, printed matter, and
interpretive materials intended for informing and furthering the educational work
and interests of museums and herbariums.
d. Scientific or mathematical kits, instruments, or other devices.
e. Catalogs of the materials in 3.4a. through 3.4d and guides or scripts prepared
solely for use with such materials.
4.0 Attachments and Enclosures
4.1 Enclosures in Books and Sound Recordings
Books and sound recordings mailed at the Library Mail price may contain these
enclosures as well as the additions and enclosures permitted under 4.3 through 4.5:
a. Either one envelope or one addressed postcard. If also serving as an order
form, the envelope or card may be in addition to the order form permitted by
4.1b.
b. One order form. If also serving as an envelope or postcard, the order form may
be in addition to the envelope or card permitted by 4.1a.
c. With books, announcements of books in book pages or as loose enclosures.
These announcements must be incidental and exclusively devoted to books,
without extraneous advertising of book-related materials or services.
Domestic Mail Manual • Updated 5-12-08
183183.4.4
Retail Mail: Library Mail Prices and Eligibility
Announcements may fully describe the conditions and methods of ordering
books (such as by membership in book clubs) and may contain ordering
instructions for use with the single order form permitted in 4.1b.
d. With sound recordings, announcements of sound recordings on title labels, on
protective sleeves, on the carton or wrapper, or on loose enclosures. These
announcements of sound recordings must be incidental and exclusively
devoted to sound recordings. They may not contain extraneous advertising of
recording-related materials or services. Announcements may fully describe the
conditions and methods of ordering sound recordings (such as by membership
in sound recording clubs) and may contain ordering instructions for use with the
single order form permitted in 4.1b.
4.2 Other Material
Material mailed at the Library Mail price other than books and sound recordings may
contain only those additions and enclosures permitted under 4.3 through 4.5.
4.3 Written Additions
Markings that have the character of personal correspondence require, with certain
exceptions, additional postage at the First-Class Mail prices. The following written
additions and enclosures do not require additional First-Class Mail postage:
a. The sender’s and the addressee’s names, occupations, and addresses,
preceded by “From” or “To,” and directions for handling.
b. Marks, numbers, names, or letters describing the contents.
c. Words or phrases such as “Do Not Open Until Christmas” and “Happy Birthday,
Mother.”
d. Instructions and directions for the use of the item mailed.
e. A manuscript dedication or inscription not having the nature of personal
correspondence.
f. Marks to call attention to words or passages in the text.
g. Corrections of typographical errors in printed matter.
h. Manuscripts accompanying related proof sheets and corrections of proof
sheets including corrections of typographical and other errors, changes in the
text, insertions of new text, marginal instructions to the printer, and corrective
rewrites of parts.
i. Handstamped imprints, unless the added material is in itself personal or
converts the original matter to a personal communication.
j. Matter mailable separately as Standard Mail printed on the wrapper, envelope,
tag, or label.
4.4 Invoice
An invoice, whether it also serves as a bill, may be placed either inside a Library Mail
piece or in an envelope marked “Invoice Enclosed” and attached to the outside of
the piece if the invoice relates solely to the matter with which it is mailed. The invoice
may show this information:
a. Names and addresses of the sender and addressee.
Domestic Mail Manual • Updated 5-12-08
183 183.4.5
Retail Mail: Library Mail Prices and Eligibility
b. Names and quantities of the articles enclosed, descriptions of each (e.g., price,
tax, style, stock number, size, and quality, and, if defective, nature of defects).
c. Order or file number, date of order, date and manner of shipment, shipping
weight, postage paid, and initials or name of packer or checker.
4.5 Incidental First-Class Mail Attachments and Enclosures
Incidental First-Class Mail matter may be enclosed in or attached to any Library Mail
piece without payment of First-Class Mail postage. An incidental First-Class Mail
attachment or enclosure must be matter that, if mailed separately, would require
First-Class Mail postage, is closely associated with but secondary to the host piece,
and is prepared so as not to interfere with postal processing. An incidental
First-Class Mail attachment or enclosure may be a bill for the product or publication,
a statement of account for past products or publications, or a personal message or
greeting included with a product, publication, or parcel. Postage at the Library Mail
price for the host piece is based on the combined weight of the host piece and the
incidental First-Class Mail attachment or enclosure.

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